Software Solutions
Time & Attendance with TeamTime
In recent years, businesses have been faced with stiff regulations in regard to accurate timekeeping records to document hours worked. An automated time and attendance solution is vital to fully document your company’s compliance with Department of Labor standards.
TeamTime is a versatile, robust, time and attendance suite that meets the diverse needs of small and large companies alike. It can completely automate timekeeping processes, saving valuable time and money.
How it Works
When your employee arrives at the job site, he/she uses any touch tone telephone to call your company’s designated TeamTime number. The system greets the employee, asks for a unique employee number and presents the employee with several options for clocking in or out. The employee selects the appropriate option and hangs up the phone. The entire process is quick and easy for the employee.
Features & Benefits
Location verification with Caller ID – know where your employees are clocking in and out from.
- In the job set up area, you are able to enter a valid list of phone numbers from which the caller can check in and out.
- When an employee places a call to TeamTime to start or end a shift or check in or out for lunch, the system uses Caller ID to compare the number in the job file to the number on the incoming call.
- If the two numbers do not match, TeamTime flags this record and alerts the designated manager immediately according to your preferences.
Alert Notifications – find out about problems at the job before your client.
- TeamTime’s sophisticated notification system will alert appointed employees in your organization to attendance discrepancies such as, tardiness, absences and caller ID mismatches.
- You have the option to be notified via e-mail page or with a message in your individual voice mail box.
- Notification tolerances are configured based on your company’s preferences. For example, your company could wait 10 minutes after the shift start time before notifying a manager of an absence or it could wait 5 minutes – the choice is yours and the options are virtually limitless.
- Settings can vary by job site as well for ultimate flexibility.
Integrated voice messaging – provide a friendly communication tool for employees and supervisors.
- All employees with access to TeamTime have their own voice mail box.
- Employees can leave messages for supervisors and vice versa.
PostWatch – Live Dispatch Program
- Specialized screen that compares scheduled shift start/end times to actual activity in the field
- Allows a dispatcher to monitor when employees are arriving and departing
- Alerts for open shifts
- If changes occur at the job site, the dispatcher can immediately document those changes as they happen
- Eliminates the need for reconciliation for payroll and billing later
Other TeamTime features:
- Bilingual ability – Standard English and Spanish prompts
- Voice Verification – Prevent employees from clocking in and out for each other
- Global Messaging - Create messages to be shared with all employees upon clocking in
- TeamTime completely integrates with WinTeam’s Personnel Scheduling program for efficient timekeeping and billing review
Time Clocks
TEAM also offers time clocks for larger job sites.
Biometric Time Clocks
- Uses employee’s handprint to verify identity, based on unique size & shape
- Dirt & residue on hands does not interfere with verification
- Quick & easy – verifies identity in less than one second
- Prevents “buddy punching”
- Times uploaded seamlessly into TeamTime, then WinTeam for efficient payroll processing